1. Overview and Scope
This Privacy Policy explains how NextGen Campus collects, uses, stores and protects personal information. It applies to the NextGen Campus website, online inquiry and registration services, student systems, and LMS where applicable.
2. Information We Collect
2.1 Personal and Contact Information
We may collect personal and contact information required to respond to inquiries, process registration, support students and deliver educational services.
- Full name
- Email address
- Telephone or WhatsApp number
- Residential or contact address where required
- Date of birth where required for enrollment or certification
- NIC or passport information only where required for enrollment, certification, examination, verification or regulatory purposes
2.2 Academic and Professional Information
- Course selections and enrollment records
- Qualifications, attendance, assessments and results
- Assignments, certificates and student progress
- Relevant employment or professional information when required for a programme
- CVs, career preferences, employment history, qualifications and professional profile links submitted through the Job Bank
2.3 Technical Information
- IP address, browser and device information
- Operating system information
- Website or LMS access logs
- Session, security and general usage information
3. How We Collect Information
Information may be collected directly from users, through website and LMS technologies, from academic or service partners where applicable, payment service providers, communication platforms, and legitimate third-party sources where applicable.
4. How We Use Information
4.1 Delivering Educational Services
We use information to process inquiries, enroll students, provide programmes, manage classes, support practical learning and deliver related educational services.
4.2 Student Administration and Support
Information may be used for attendance, records, certificates, LMS access, verification, academic support and student service administration.
4.3 Communication
We may contact students or prospective students about programmes, intakes, schedules, payments, support matters and relevant service updates.
4.4 Career and Placement Support
Where a user submits a CV to the Job Bank, we may review the information, maintain a candidate profile, contact the candidate about suitable opportunities and, with the candidate's authorization, share relevant information with a prospective employer.
4.5 Platform Improvement and Analytics
Technical and usage information may be used to maintain, improve and understand website, LMS and student service performance.
4.6 Security, Fraud Prevention and Academic Integrity
Information may be used to protect accounts, prevent misuse, investigate suspected unauthorized access, and support academic integrity processes.
4.7 Legal, Regulatory and Accreditation Requirements
We may use information to meet legal, accounting, regulatory, certification, verification, accreditation or institutional obligations where applicable.
6. Data Security
NextGen Campus uses reasonable administrative and technical safeguards, which may include TLS/HTTPS, appropriate access controls, account and security monitoring, and reasonable security practices. No method of transmission or storage can be guaranteed to be absolutely secure.
7. Data Retention
NextGen Campus retains personal information only for as long as reasonably necessary for the purposes for which it was collected, including educational, certification, accounting, regulatory, dispute-resolution and legal requirements.
8. Your Privacy Rights
Depending on applicable law, privacy rights may include access, correction, objection, withdrawal of consent where processing is based on consent, erasure where legally applicable, and other rights available under applicable Sri Lankan data-protection law.
Some academic, financial or certification records may need to be retained where required by law or legitimate institutional obligations.
10. International Processing and Service Providers
Where service providers process information outside Sri Lanka, NextGen Campus will take reasonable steps to ensure that such processing is handled in accordance with applicable legal requirements.
11. Children's / Minor Students' Information
Where information relating to minors is processed, NextGen Campus will handle it according to applicable legal requirements and institutional procedures.
12. Third-Party Websites
The website may link to external websites or services. Those websites are governed by their own privacy practices, and NextGen Campus is not responsible for their privacy policies or handling of information.
13. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time. The latest updated date will appear on this page.
14. Contact Us
For questions regarding this Privacy Policy or the handling of your personal information, please contact NextGen Campus using the details above.